Many organizations have made a substantial investment in technologies such as SharePoint and the business users have embraced the technology for their everyday work. Generating thousands of sites and documents, organizations now have a user experience and maintenance issues managing the links contained with sites and embedded within documents. In many cases, the sites and links have become outdated and their value reduced because the creators of the sites and documents have left the company or moved on within the organization. Additionally, the sheer volume of sites and documents that contain links has grown to the point where it has become unmanageable using manual day-to-day processes. The impact to the user is a confusing experience where browsing results in errors and, as a result, users sometimes cannot carry out job tasks and lose confidence in the content. What’s required to prevent this is an automated process for scanning sites and documents on a regular basis and providing a report to site and document owners so they can best determine how to update the links.
There are several reasons to consider using workflow tools in your organization. For example, they can simplify, standardize, automate, reduce errors and accelerate business processes. Many organizations have business processes that are cumbersome and rely on a mix of tacit knowledge, email and printed forms that are slow, error prone and unstructured. Some organizations had adopted InfoPath but in January 2014, Microsoft announced that their investment in InfoPath had come to an end. With no recommended migration path in the SharePoint ecosystem, this is where FlowForma shines, with its usability and rich feature set. While some organizations had thought that their processes were too complex to be brought online, FlowForma is proving them wrong. The solution has already been highly successful in automating some of the most complex and fundamental business processes within large organizations.